1. Your stand must be adequately staffed during the opening hours of the exhibition. You should occupy your stand by 10am on the opening day of the exhibition. Should you fail to display, we reserve the right to deal with the space as we see fit. Non-occupation will in no way absolve you from your financial obligation to Swan Exhibitions.

2. You may not erect any stucture which in the organisers opinion interferes with an adjoining exhibitor. We reserve the right to stop any activity by you that causes any annoyance to other exhibitors or visitors.

3. Any damage you cause must be recompensated at your expense.

4. In the event of the exhibition being abandoned, Swan Exhibitions will return all deposits, but will not be responsible for the cost of any work carried out by you or your contractors.

5. Swan Exhibitions reserves the right to alter the layout of the exhibition at any time. Should this be necessary, we will allot alternative stands. We will adjust the cost of your stand space if it is effected by such an alteration.

6. Swan Exhibitions will be prepared to consider cancellation of your contract in writing at least two months prior to the opening of the show. Cancellations received after this time will only be considered if the booked space can be re-let in its entirety.

7. Swan Exhibitions will appoint a contractor to erect shell stands and no structural alteration to these stands by you will be allowed.

8. You may carry out additional work on interior decoration or fitting out of your stand, through a contractor of your choice, and at your expense. You must provide Swan Exhibitions of the names and contact details of any such contractors.

9. If you have an open space stand you must submit to us for approval, a drawing of the stand, showing a plan and elevations and details of construction materials. The position of all display features must be clearly indicated. We will retain the drawing.

10. Substances of dangerous or flammable nature will not be permitted in any part of the exhibition area without written permission from Swan Exhibitions.

11. Empty packing of any description must not be stored on the stands.

12. All goods delivered to the exhibition premises must be accompanied by or received by you.

13. You must obtain from Swan Exhibitions the necessary passes to admit you, your staff and contractors. Swan Exhibitions reserve the right to refuse entry or to expell any person at any time, whether or not they hold an official pass.

14. Swan Exhibitions will be taking out public liability insurance. However, you are responsible for ensuring that you are adequately insured during the course of the exhibition.

15. Swan Exhibitions will provide an adequate security service but you are advised to protect yourself against any loss due to theft or damage throughout the exhibition, including the move-in and the move-out periods. Swan Exhibitions will not be held responsible for loss or damage of any exhibit or other property under any circumstances.

16. In the event of change to the terms and conditions, exhibitors will be notified.